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New Hire Reporting

Source: Connecticut Department of Labor

     The Federal Welfare Reform Act, effective October 1, 1997, and CT General Statute 31-254(b), effective October 1, 1998, require all employers to report new hires within 20 days of the date of the hire. The purpose of this legislation is to aid in the collection of child support from delinquent parents.

There is no need to go back beyond 6 months. After 6 months, employee information is captured through quarterly Unemployment Insurance reporting.

     Click here for a copy of the current state CT-W4 Form. This form is available to you in PDF format. PDF format allows you to view your form electronically on most computers. The freely available Adobe Acrobat reader is required to view and print PDF files.

     A copy of the CT-W4 form, with all employee and employer information completed can be faxed to: 1-800-816-1108 or mailed to:

Connecticut Department of Labor
Office of Research, ATTN: CT-W4
200 Folly Brook Blvd.
Wethersfield, CT 06109

     Please call the Connecticut Department of Labor at (860) 263-6310 for information on providing a listing of new hires or for file specifications for magnetic reporting.

The most recent CT-W4 form is the one effective July 1, 2000. The Department of Labor can fax or mail copies of the current form, which a company can duplicate and use for reporting new hires. Please call (860) 263-6310.

     If a company wants an original CT-W4 form, or multiple copies, these can be obtained from the Department of Revenue Services at 1-800-382-9463 (in-State) or (860) 297-5962. The CT-W4 can also be downloaded from the Department of Revenue Services Web site (This form is available to you in PDF format. PDF format allows you to view your form electronically on most computers. The freely available Adobe Acrobat reader is required to view and print PDF files.), or received by Fax from DRS TAX_FAX: Dial (860) 297-5698 from the handset attached to your fax machine.

     All employees must be reported as a new hire, no matter what the anticipated length of employment may be. If a worker maintains an ongoing relationship with a company and is recalled periodically, it is not necessary to report the hire each time. If, however, the employee has not worked for the company for 6 months, then the employee should be reported as a new hire.

     Someone under 18, a student, or a household employee must be reported as a new hire. Neither age nor occupation is a factor in the reporting of new hires.

     If a company is based in one state but has employees working or living in other states, the company should send the new hire information to the state where the employee is reported for unemployment insurance tax purposes.

     A multi-state employer can report all its new hires magnetically or electronically. For information on reporting multi-state new hires to Connecticut, please call the Connecticut Department of Labor at (860) 263-6310.

     The Superior Court Problem Resolution Unit at 1-800-228-5437 should be able to answer questions about wage attachment/garnishment and withholding wages.